Officer and Commitee Leader Information
Welcome from the Westfield PTO!
As we start back to school, we would love to see new faces at our meetings, assisting with or even leading the many projects the PTO does for our students and staff throughout the year. Some of the projects can be done at home or a one-time-only commitment of an hour or two! Please read the list below and contact us if you are interested in any of these committees. A PTO officer or committee chairperson will contact you with more details. Dads/Grandpas: we need you too!
Westfield PTO Committees:
Back 2 School Bash: Plan our new annual family get-together in September, including games, inflatables, face painting, balloon animals, dunk tank, food, and Kona Ice! Planning time over the summer, many opportunities for volunteers night of event.
Beautification: Coordinate school grounds cleanup and decoration with volunteers, two opportunities a year, 2-4 hours each time.
Box Tops, Tyson Labels, or Labels for Education: Trimming and counting Box Tops, Tyson Chicken labels, or Labels for Education. Ongoing throughout the year as needed. Usually 3 different chairs for these collections, can be done at home. Box Tops chair will create 2-3 Box Tops Blitzes throughout the year for fun contests for students to encourage collecting Box Tops, and will set up voting boxes at school.
Childcare: Arrange for adult supervisor, and work with school counselor and counselor secretary for 5th grade volunteers for PTO meetings.
Class Packs: Organize on-line sales of school supplies for the following year.
Conference Meals: Order catered meals for teachers for one evening during each of the two conference weeks, October and March.
Homecoming Parade: Purchase candy/other small items to pass out on parade route, supervise students with other parents.
Hy-Vee Cash 4 Students: Adding up Hy-Vee receipts, sending out email reminders throughout the year. Ongoing throughout the year as needed, can be done at home. Campaign runs from May 1st to April 30th of the following year.
Kernels Westfield Night: Send out flyers, help hand out purchased tickets to families at Kernels stadium.
Learning Night: Plan our annual learning night and coordinate volunteers. Have worked with The Science Center of Iowa and the Rockwell Collins Road Show in the past. Planning time and two hours the night of the event, usually end of February.
Movie Night: Help plan movie night, pop popcorn, pass out popcorn/water before the movie, and coordinate with volunteers. Planning time then one afternoon/night commitment, usually end of January.
Open House: Meet and greet families while serving ice cream during the back-to-school open house in August. PTO officers also participate. One time only event.
Read-A-Thon: Put together packets for students in February or March, add up students’ reading minutes after Read-A-Thon is completed, assist treasurer in counting donations.
Running Club: Plan weekly activities and coordinate volunteers to assist students during their activities at four weekly sessions in April. Volunteers can assist one time or all four sessions. Planning time plus four 1 ½ hour weekly sessions with students after school, and Growl Prowl community race at the end of April.
School Directory: Put together school directories with spreadsheets created by school secretary in September, order from Print Shop, and coordinate volunteers for collating directories. 5-10 hours total.
Skating Night: Contact skating rink to set up date, create flyers to pass out month of event.
Sock Hop: Contact DJ, order snacks, coordinate volunteers to decorate and clean-up the night of Sock Hop and man the snack stations in the cafeteria. Beginning of April. Many volunteer jobs available night of Sock Hop to assist committee chair.
Staff Appreciation Luncheons: Set up Volunteer Spot for parents to bring in items for luncheon, and coordinate volunteers at school on day of luncheon. Two opportunities a year, mid-December and mid-May. Can have two different chairs for this. Planning time and setting up volunteer spot, as well as average 6 hours at school day of luncheon.
Stride For Pride: Plan for day of Stride for Pride in Sepember or October by ordering cups for water, reserving mascot costume, contacting art teacher for cup artwork, putting out Volunteer Spot for almost 100 volunteers needed, putting together packets for students, and being at school day of Stride for Pride to coordinate volunteers and help treasurer count donations. Volunteers help students with tally sheets as they run laps in the parking lot, pass out snacks/water after students are done running, and dress up in the Linn-Mar Lion costume and run/walk with the kids! Had a team of 3 co-chairs in past years to divvy up the responsibilities, 10-15 hours per co-chair average.
Website Coordinator: Assist PTO President with any issues that may arise with maintaining the PTO website. Ongoing during year as needed.
Window Decorator: Get creative by decorating the big window next to the cafeteria! Change the theme and scenery every month or couple of months (depending on your availability) to reflect a certain season or holiday. Many decorations already available at the school or new ones can be purchased within PTO budget.
Yearbook: Create a yearbook with online software, work with school photographer to get yearbook CD for downloading to website, enlist volunteers to take pictures at Westfield events and submit to online portal, email throughout year to request parents to submit pictures of their children to online portal. Ongoing throughout the year, over 40 hours. Many one-time only opportunities available to assist yearbook chair by taking and submitting pictures of events.
Westfield PTO Officer Positions (each position may be filled by up to two individuals):
President: Leads monthly meetings of general membership at the school and schedules monthly executive commitee meetings, attends three meetings with the superintendent each school year, updates website and answers non-financial related emails.
Vice-President: Assists president with as needed tasks and must be prepared to lead the monthly PTO general membership meeting in the president's absence.
Treasurer: Responsible for all financial transactions and maintaining/updating the PTO budget as well as an end of the fiscal year audit.
Secretary: Takes notes during monthly meetings and writes meeting minutes, prepares PTO information and submits it to the school secretary for the monthly Westfield e-newsletter.